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Dear Sisters and Brothers:

In accordance with clause 5 of the Chief Electoral Officer section of the Regulations, I serve as the principle administrative support to our Chief Electoral Officer. 

Please find an electronic version of the above mentioned document, adopted by the NEB in 2003 then presented to and received by delegates at the 2003 National Convention.

I want to draw your attention to page two of the Regulations, particularly opportunities for candidates for National Office to have a brochure or letter mailed out to all chartered organizations.

You will note that the production of the brochure or letter is the responsibility of the candidates along with photocopying, translation and mailing costs. We don’t have a lot of experience with acting on these provisions as no candidates have availed themselves of this opportunity since the inception of the Regulations in 2003.

We expect this may change this year and therefore wanted to offer everyone the same information as a guide.

In terms of quantity, a total of 4,000 copies of a brochure or letter are required in order to send to all chartered organizations.

We would suggest that a single mailing be sent which would include pieces from all interested candidates along with a cover note from our Chief Electoral Officer. This will serve to bring down the cost of the mailing to each candidate as the cost of the single mailing will be shared by the candidates who chose to participate in the mailing.

For further clarity, we propose that all pieces, in sufficient quantities, be at the National Office by September 27, 2011. The National Office will then mail the pieces in a single mailing on October 4, 2011.

All candidates who are opting to do such a mailing should advise me in advance, so that we can ensure all candidates are included in the mailing. 

In solidarity,

Robert Hickes
Managing Director
Organizing and Regional Services Department